54th Annual Convention West: Phoenix Information for Presenters   Instructions for Different Meeting Types Presenters scheduled to appear on the convention program (and particularly submitters of accepted proposals) should download and read carefully the information sheet for their meeting type: Institutes Sessions Symposia Workshops Audiovisual Equipment All meeting rooms at the Phoenix convention will be equipped with Lavalier (wired) microphone, LCD projector, and screen. To order additional equipment, download the AV form.

Phoenix Annual Convention West: Phoenix Registration Program Reading Research Conference Housing Travel For Presenters For Exhibitors Future Conventions 2009 Program Proposals Minneapolis Annual Convention North Central: Minneapolis

Speaker Ready Room

Consult the program for information on location of rooms where you can prepare and rehearse for your presentation.

Presentation Materials Online

To make your presentation handouts, slides, or other materials available online through IRA, follow these steps:

   1. Prepare your materials in a commonly used digital format—PDF, PowerPoint, Microsoft Word, etc. Please note that all materials must be submitted electronically; IRA is unable to provide file preparation or scanning services.

   2. Ensure that the final size of any file is no more than 4 MB. Larger files can be slow to download and thereby cause inconvenience to website visitors. To ensure reasonable file sizes, consider omitting color from your document and any video or audio from your slide show.

   3. Posting your presentation to the IRA website is equivalent to publication of this material. If your presentation includes student work, likenesses, or material from another copyrighted source, you must include copies of appropriate permissions for inclusion of this material. For photographs or other images, this would mean a signed release from the person depicted (or, in the case of a child, from his/her parent or guardian), indicating that he/she agrees to publication of his/her likeness on an unprotected Internet site. For student work, this means a signed release from the creator (or his/her guardian), indicating agreement for publication of this work.

Because of copyright and privacy considerations to which IRA is bound by law, we regret that we will be unable to post your presentation materials until we receive these releases. As an alternative, you might also wish to consider editing your materials to remove the images or content in question.

   4. Put your name, contact information, and presentation title on your materials. These materials will be downloaded by numerous website visitors. If your name is not included with them, visitors will quickly lose track of the source of the material.

   5. Proofread your material. IRA staff is unable to provide editorial services and will not edit or change your files in any way.

   6. E-mail your materials as file attachments to webmaster@reading.org. In the body of your e-mail message, indicate which session the materials are being submitted for. Include your name, presentation title, and the date and time of your presentation. If your presentation is part of a larger meeting—e.g., one paper in a multi-paper symposium—include the title of the entire meeting along with that of your own presentation.

   7. A link to available presentation materials will appear on the convention page of IRA’s website. Presentation materials will remain accessible for six months after the presentation date.

Questions? Contact convention staff at conferences@reading.org.

The deadline for submitting materials to be posted before a conference is one week prior to the opening of the meeting. Materials sent after this date will appear as soon as possible after the conference.